There are different reasons for digitizing materials in government, institutions and private entities. Whichever the reason, it is important to consider several factors to ensure that the process is successful. It will ensure that your archival digitization endeavor achieves the goals of preservation and easy access. These considerations regard the specific items, the entire project and future needs.
Safety of original transcripts is key consideration to avoid damage during or at the end of the project. The current condition will determine the measures to be taken to guarantee safety. Old and dilapidated transcripts are prone to tear or disintegration when being digitized. Handling in a professional way ensures that the materials are safe for reference and to preserve their sentimental value.
Preparation should consider the risks involved when digitizing with the view of finding an alternative. The alternative aims at giving value and ensuring that materials maintain their original condition. Advanced digitizing equipment and a better working space are perfect ways to reduce the risk. Such materials should be exposed to minimized handling for successful completion of the process.
The skills and experience of your chosen personnel or contract determine the outcome during digitization of records. Experts will identify the uniqueness of your project and advise accordingly. A brief allows consensus building to map the best approach and reduce time taken to deliver on your project. It reduces the cost while protecting original transcripts from damage.
The condition of some materials may necessitate treatment before scanning. Special substances are used depending on their nature. Directions on the method of treatment and substances to use are given by your consultant. Treatment is meant to preserve the authentic look on the materials.
The services of a conservator should be considered alongside temporary storage. They allow you to sort materials in different classes as well as make concrete plans for your project. They facilitate planning to create an ideal space where the work can be completed. This will reduce the cost of the entire project and the time taken.
Timing is important during digitization. A cost effective approach must be adopted to ensure that the process takes the least time possible. This will minimize risks and shield your materials from damage.
The process is likely to be slowed down by certain issues if they are not adequately addressed. Folds and creases obscure some images, text or pictures and are likely to affect the quality of scanned images. Papers, photos and images that are cockled must be straightened before commencement.
Tears on pages that exceed quarter an inch must be addressed. A loose spine, board or joint where the book is bound needs attention. This affects the speed of scanning and may accelerate damage on the book. Other books cannot open beyond 90 degrees and will be problematic to work with.
Success when digitizing any records depends on your nature of preparation. Consultations with experts ensure that you get proper equipment and skilled personnel to complete the project. It reduces the time taken and consequently the cost of the entire process without compromising the quality of work.
Safety of original transcripts is key consideration to avoid damage during or at the end of the project. The current condition will determine the measures to be taken to guarantee safety. Old and dilapidated transcripts are prone to tear or disintegration when being digitized. Handling in a professional way ensures that the materials are safe for reference and to preserve their sentimental value.
Preparation should consider the risks involved when digitizing with the view of finding an alternative. The alternative aims at giving value and ensuring that materials maintain their original condition. Advanced digitizing equipment and a better working space are perfect ways to reduce the risk. Such materials should be exposed to minimized handling for successful completion of the process.
The skills and experience of your chosen personnel or contract determine the outcome during digitization of records. Experts will identify the uniqueness of your project and advise accordingly. A brief allows consensus building to map the best approach and reduce time taken to deliver on your project. It reduces the cost while protecting original transcripts from damage.
The condition of some materials may necessitate treatment before scanning. Special substances are used depending on their nature. Directions on the method of treatment and substances to use are given by your consultant. Treatment is meant to preserve the authentic look on the materials.
The services of a conservator should be considered alongside temporary storage. They allow you to sort materials in different classes as well as make concrete plans for your project. They facilitate planning to create an ideal space where the work can be completed. This will reduce the cost of the entire project and the time taken.
Timing is important during digitization. A cost effective approach must be adopted to ensure that the process takes the least time possible. This will minimize risks and shield your materials from damage.
The process is likely to be slowed down by certain issues if they are not adequately addressed. Folds and creases obscure some images, text or pictures and are likely to affect the quality of scanned images. Papers, photos and images that are cockled must be straightened before commencement.
Tears on pages that exceed quarter an inch must be addressed. A loose spine, board or joint where the book is bound needs attention. This affects the speed of scanning and may accelerate damage on the book. Other books cannot open beyond 90 degrees and will be problematic to work with.
Success when digitizing any records depends on your nature of preparation. Consultations with experts ensure that you get proper equipment and skilled personnel to complete the project. It reduces the time taken and consequently the cost of the entire process without compromising the quality of work.
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